Solicitations may be created for any type of items, materials, inventories, services, projects and so on. These bid items can be created from pre-approved, managed catalogs, internal or supplier-managed inventory, or from free-form entry by the soliciting agent.

Solicitations can be created from a requisition or from scratch. After bids have been entered and the solicitation completed, it can be used in purchasing to create a purchase order. If changes need to be made to a completed solicitation, an amendment can be created. You can process solicitations from your desktop or post them to the web-based Bid Board for suppliers to bid on. You can also attach specifications in the form of documents to the solicitation.

A dynamic solicitation process incorporates any variety of solicitations created by you which can be posted and made available on your Bid Board website for supplier’s receipt and response. You control what solicitations are posted, which ones can be downloaded, and the suppliers that are authorized to view or bid against them.

The entire solicitation process is seamlessly integrated with Puridiom’s other modules including the requisition, purchasing, and supplier management processes. This provides for easy selection of qualified suppliers, line item consolidation from requisitions to solicitation to purchase order/award.

All submitted bids and related documents are maintained within Puridiom and cannot be viewed or accessed by other suppliers or unauthorized personnel. Even on Open Auctions where a notification of the lowest/highest bid is displayed for each supplier, the supplier will not know who submitted the lowest/highest bid. They will only know if they are the lowest/highest bidder. Additionally, all bid submissions are logged for auditing and security purposes.

Puridiom uses a spreadsheet format for bid analysis and evaluation. The purchasing agent may choose a dynamic evaluation for comparison between bidders or may select a single supplier’s response for evaluation. The bid tabulation may be printed or displayed. It is stored in Puridiom for future reference.

Additional capabilities include scoring of evaluation questions which will allow buyers to specify weights for each evaluation question in order to give a score for suppliers based on their response and bid ranking, providing buyers with the option to indicate position in the bid for suppliers, and lowest/highest bid notification options. Options also include the indication of individual bid ranking, bid rankings for all bidders, and rank bids by overall bid total or item bid if desired by you.